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The Provincial Grand Lodge of Stirlingshire

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E-meeting Guidelines from Grand Lodge

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Procedures and Guidelines for Digital Meetings

During the current Coronavirus Pandemic

Procedures for Digital Lodge Business Meetings: -

  1. When Lodges are unable to meet in person, they may choose to hold Digital Lodge Business meetings to maintain fellowship and strengthen the bonds of Brotherly Love, Relief and Truth.

  2. Lodges should choose a platform to conduct digital lodge business meetings that gives them confidence. Most Lodges use Zoom, however there are several alternatives available.

  3. Lodges can hold their digital lodge business meetings as often as members require and at a frequency that allows everyone to remain connected to each other.

  4. Lodges should, where reasonably possible, ensure all members of the Lodge are able to access the digital lodge business meetings.

  5. The decision for Lodges to admit members of the craft from other lodges to their digital meetings – such as a general lecture - is at the discretion of the lodge. However, in general terms, for security purposes especially, it is recommended that if the Lodge is participating in a digitised meeting it should be restricted to members of the Lodge

  6. All Mason’s attending must be identifiable by face, on live video. Zoom have recently made improvements to the security and each Lodge should take advantage of their Password and Waiting Room facilities – those will enhance security. See “Latest information from Zoom”

  7. The recording of digital lodge business meetings is strictly prohibited. However, the content of a lecture may be recorded for future use. This is not only to uphold the privacy of each member but again to aid good security in general. However, it is recommended that a written account be made of any business discussed for inclusion in the Minute of the next normal meeting of the Lodge.

  8. Masons attending digital lodge business meetings should adhere to the same decorum and standards of any meeting containing Just, Upright and Free Men who have sound judgement and strict morals.

  9. Under no circumstances should Signs, Secrets, Rites or Ceremonies be performed at any time during a digital lodge business meeting. The Lodge is not Tyled and decisions are not binding as if they were conducted at a Regular Meeting. Digital Lodge Business Meetings do not replace a Lodges Regular meeting, they are in lieu of their ability to meet. Digital Lodge Business meetings do not in any way, no matter how they may seem or appear to, meet the requirements of the Ancient Landmarks, Ancient Charges and Regulations, and Constitution to be considered Tyled in any or remote form. Further, Digital Lodge Business meetings must not appear or seem to be Tyled.

  10. Digital Meetings should have an agenda, be timely and run to a format in order to ensure the smooth running of the meeting. All attendees should be on mute unless they are speaking. The Master should chair the meeting, in his absence the Immediate Past Master or any other Past Master

  11. Key Items to Note:

12.    Procedures for Commencing an online meeting:


Latest information from Zoom:

We’re always striving to deliver you a secure virtual meeting environment. Starting April 5th, we’ve chosen to enable passwords on your meetings and turn on Waiting Rooms by default as additional security enhancements to protect your privacy.

Meeting Passwords Enabled “On”
Going forward, your previously scheduled meetings (including those scheduled via your Personal Meeting ID) will have passwords enabled. If your attendees are joining via a meeting link, there will be no change to their joining experience. For attendees who join meetings by manually entering a Meeting ID, they will need to enter a password to access the meeting. 

For attendees joining manually, we highly recommend re-sharing the updated meeting invitation before your workweek begins. Here’s how you can do that:

Log in to your account, visit your Meetings tab, select your upcoming meeting by name, and copy the new meeting invitation to share with your attendees.

For meetings scheduled moving forward, the meeting password can be found in the invitation. For instant meetings, the password will be displayed in the Zoom client. The password can also be found in the meeting join URL.

Virtual Waiting Room Turned on by Default
Going forward, the virtual waiting room feature will be automatically turned on by default. The Waiting Room is just like it sounds: It’s a virtual staging area that prevents people from joining a meeting until the host is ready

For more information on how to leverage passwords and Waiting Rooms to secure your meetings, please visit our Knowledge Centre, attend a daily live demo, or visit our Blog.

Please reach out to our Support Team if you have any questions at support@zoom.us.


13 April 2020



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